The business system you've been putting off for years, in pieces that keep working
From request to invoice in one system that takes the routine work off your hands. But not in one go. I build it in phases. You start with a handful of functions that run alongside your current way of working, at a fixed price agreed up front. The next step comes only once it has settled in. That way the rollout doesn't fall over, and you're never locked in.
No appointment, no login. Just click around.
Why you haven't done it yet
Not because you don't need it. You've known for a long time that quotes in Word, planning on a whiteboard and the invoices you retype in the evening cost you money and time.
You've put it off because every system asks the same thing: a project of months, a package that forces your process into a mould, and a Monday morning where your whole crew suddenly has to work in something new. That risk isn't worth it while things still run as they are.
I get that. So I do it differently.
Why I build in small pieces
This is the main difference with how it normally goes, and the reason projects here do not fall apart at rollout.
How it usually goes
A company buys a package, a rollout of several months follows, and one Monday morning ten people have to work in a system they have never seen. From quote to invoice, all at once. That is where rollouts break, and it is the main reason companies keep postponing it.
How I do it
You start with a handful of features that everyone gets used to easily. Nothing more. Those run for a few weeks while the rest of your business carries on exactly as before. With every expansion I make sure the change stays manageable, so it works from day one and saves time.
Your people adjust step by step
Learning a handful of new screens fits alongside the work. A complete system in one go does not, however well built it is.
Small phases can actually be finished
A few features in one or two weeks can be built and properly tested. That is why I dare to give three months of warranty on bugs.
You can stop after any phase
You do not put down tens of thousands before you know whether it works. What is there keeps running, even if you never build anything else.
This is what it looks like once it runs
Below is a real working system, set up for a coating company. Click through it yourself and see how a request comes in, a quote and an invoice roll out automatically, and you barely have to touch it. I build the same setup for any steel and metal company.
A request turns into a quote by itself
The request comes in and you build the price your own way: per piece, per kilo, per metre or per hour. The quote goes out in your own house style, and if it stays quiet, the system sends a reminder on its own.
The floor knows what to do
The work sits neatly laid out on the planning board. The workshop sees at a glance what has to be done that day, without notes or texts, and you see what's running and what's nearly finished.
The invoice makes itself
As soon as an order is done, the invoice makes itself and goes out with a pay button in it. The client pays in one tap and your bookkeeping sees the payment come in on its own.
You keep the overview, the system does the work
On one screen you see what's coming in, what needs to go out and what's still open. The following up, mailing and reminding is done by the system. You keep the grip.
A complete working example you can operate yourself. Coating is the trade in the example, the approach fits any steel and metal company.
What it gives you
Not software for its own sake. You buy a system for one thing: time back. This is what changes about your day.
The system takes over the routine work
Drawing up quotes, sending invoices, reminding clients they still have to pay. Work that now takes hours, the system does in seconds, and without mistakes.
You enter data once
A request becomes a quote, becomes an order, becomes an invoice. No retyping, no second set of books, none of the mistakes that come from it.
Quotes and invoices follow themselves up
No reply to a quote? The system sends a reminder. An invoice left unpaid? Same. You don't have to chase it anymore.
The floor and the office work together
Your people see the planning on their phone, tick off what's done and add a note or photo. That way the office sees live how far an order has come, without having to ask.
What can go in it
You don't need all of this. Most companies start with quotes and invoices and only expand once that works out. Think of it as a shelf to pick from, not a list you have to work through.
Coming in and selling
- Requests from form, mail or phone in one place
- Calculation and pricing per piece, kilo, metre or hour
- Quotes in your own house style
- Automatic quote follow-up
- Quote to order on approval
- Customer and contact records
Preparing and planning
- Work preparation with drawings and material lists
- Bills of materials
- Planning board: who does what when
- Capacity and machine load
- Delivery date tracking
- Purchase orders for material
On the shop floor
- Digital work order on phone or tablet
- Hours per order and per employee
- Material usage logging
- Photos added from the floor
- QR or barcode scan to open an order
- Digital customer signature
- Works with gloves on, and offline where reception is poor
Quality and delivery
- Inspection and measurement reports
- Certificates per order
- Packing slip and delivery note
- Photo record per job
Invoicing and getting paid
- Invoice straight from the order
- Partial invoices and instalments
- Quoted against actual cost
- Payment link on the invoice
- Outstanding items and reminders
- Push to your bookkeeping
For your customer
- Client portal with its own login
- Status of running orders
- View quotes and invoices
- Download documents and certificates
- Submit a new request directly
For you as the owner
- Dashboard of what is open
- Revenue per customer and per type of work
- Lead times
- Which orders lost money
- Exports to Excel
Just want a quote and invoice system? Then we build only that. Not seeing what you need? Give me a call, it can probably be done.
Why you'd do this with me
You deal with me, not with an account manager and a support desk. That has upsides, and they're honest ones.
One point of contact
I build it, I deliver it, and I'm the one you call when something's up. Short lines, no ticket system.
I speak your language
Per piece, per kilo, per running metre, per hour. Parts lists, certificates, lead times, welding. I know the steel and metal world, I don't have to learn how your work runs.
A fixed price, no subscription that keeps running
You pay per phase, agreed up front. The system is yours, your data included. You're not tied to me.
And what I don't do
- I'm not the cheapest, and not the fastest who delivers everything at once.
- I don't take on ten functions at the same time. That's exactly why it doesn't fall over with me.
- I won't sell you things you're not going to use.
What it costs
Custom software in the Netherlands starts around €3,500 for something simple and runs to €35,000 once several processes and integrations are involved. Here it starts with a no-obligation call, and after that you see the price per phase upfront. You decide per phase whether to continue.
- Getting to know each other
- Free
I call, come over and show you a working system. We walk through your process from request to invoice and discuss the options. No obligation, you're not tied to anything.
- Per phase
- Fixed price
Each phase is a few features, one to two weeks of work, quoted upfront and paid separately. You know what you get and when you get it.
- Once it runs
- €75 per hour
Three months of warranty on bugs, free. After that only hours for work you ask for. No subscription, no monthly fee.
All amounts exclude VAT. You decide per phase whether to continue, so you're never locked into the whole plan.
More on the approach and what drives the priceFrequently asked questions
The questions every owner asks before starting this. Answered short and straight.
Want more depth? See the knowledge baseA custom business system is software built around your own way of working, instead of a standard package you have to adapt to. It runs the whole journey from request to invoice in one place: quotes, orders, planning, work orders, invoicing and the link to your bookkeeping. I build them for the steel and metal world, in phases, so you start small and expand once it settles in.
Start by looking, not by deciding
Click through the working example first. If you can see how it runs and want to know what it means for your company, give me a call. I come over with no obligation, show you the demo and walk through your process. After that you know what it can bring you.